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RefTown Game and Assignment Related Features

Article ID: 209

Last updated: 03 Mar, 2015

Revision: 1

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Game & Assignment Entry with extensive management and communication features
- Highly customizable game entry options
  - Program you own lists of sports, leagues, levels, and types of games.
  - Program custom crewtypes or duties for special situations
  - Program locations in custom zones
  - Ability to enter multiple-game sets or to link multiple games together for simultaneous assigning.
- Multiple Data Entry Modes
  - Direct Game-by-Game Entry
  - Assisted Direct Game Entry to accelerate multiple game entries.
  - Spreadsheet-based game import
  - Spreadsheet-based game export supporting re-importing for mass updates
  - Schools/Teams can be enabled to enter games directly into a "requested games" list where an assignor can approve the games to be moved to the official schedule or reject the request.
    - Notices can optionally be sent to the requesting school/team when action is taken
  - Schools/Teams can be enabled to request changes to existing games directly in the system. Such request are placed in the "requested games" list pending approval.
    - Notices can optionally be sent to the requesting school/team when action is taken
- Game Management Dashboard for Assigners
  - Numeric and Statistical View of Game and Assignment Details
    - Analyze the status of game and assignment details across multiple categories to ensure
      - Game details are entered correctly
        
        Includes communication options with both schools/teams and officials
      - Assignments are covered as desired
      - Officials are used as desired
        
        Reports on multiple assignment criteria
        
        Assignment counts based on selectable criteria
        
        Repeats assignments with teams
        
        Repeats assignments with partners
        
        Average response time to assignments

Multiple Game Assignment Tools
- The system manages, based on your customized setup, the officials eligible for assigning to any game.
  - Considers
    - Availability
    - Sport specific qualifications
    - Duty specific qualifications
    - Location/Distance
    - Skill level (ratings)
    - Scratches (including team, location, or partner based or several broad categories)
  - Provides information about each official's assignment history with each of the teams involved in the game while making the assignments
- Automatic assignor that considers all the same criteria of the manual assignment mode
  - Includes controls over several assignment considerations that allow tuning the auto-assignor to provide more desirable results.
- Option to post specific games for self-assignment by officials
  - Only presents games to officials qualified for those games
  - Alternate mode to allow officials to request the games pending the assigners selection from among those requesting the assignment
  - Ability to block specific officials from access to self-assignment positions
  - Ability to grant specific officials complete access to select from all self-assignment positions
- Tools to manage assignment responses on behalf of officials
- Designate officials into pre-determined crews for group assigning

Extensive Availability options
- Fully integrated with scheduling functions
- Officials have multiple ways to enter information
  - Repeating Day-of-Week entries
  - Date specific for single organizations
  - Date specific for all organizations
- Information can be very specific or very general
  - Block entire days
  - Block specific ranges of times
  - Block all but specific times
  - Add comments related to blocks
- Official selectable automatic availability blocks for assignments in other organizations
- Officials can designate a maximum number of days to be assigned over a period of time
- Officials can designate a minimum number of days between games
- Officials can designate multiple starting points to be used for driving distances depending on time of day
- Multiple assignor accessible reports on availability
  - View individual officials calendars
  - View single day summaries with varying levels of detail
  - View several multi-day summaries
  - Export most reports to Excel for additional sorting and filtering

Communication Tools
- Email and, optionally, text message announcements of assignment changes
- Customizable reminder system for schools/teams and/or officials
- Automatic synchronization "my games" with Outlook, Google Android, or Apple iPhone and other ICS-based calendar programs
- Automatic synchronization of "my games" with Outlook, Google Android, or Apple iPhone and other ICS-based calendar programs
- Automatic synchronization of all upcoming games (for assignors) with Outlook, Google Android, or Apple iPhone and other ICS-based calendar programs
- Manually exportable any list of games for import into Outlook

Game View Options
- Extensive search form options to allow location of games by almost any criteria
- Several pre-programmed searches for quick and easy access
- Multiple layout options with customizable levels of content
  - Lists
  - Grids
    - Calendar-based
    - School/Team vs Date
    - Official vs Date
- Multiple sort options
- Highly integrated navigation to related information

Evaluation Management Tools
- Designated evaluation/observation manager can schedule evaluators/observers to a game in much the same manner as officials are assigned
- Evaluation management personnel can generate cross-referenced report of designated evaluators and target officials to determine when and if any of them are assigned games at the same location on the same date.

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