Using Preset/Predefined Crews

This function can be used to select a group of officials you wish to assign as a group. This is most often used by Football groups but may be useful in other sports or situations such as Mentor/Mentee pairs.

To create crews:

The first step is to create the crew structure: a name, a type of crew

1. Go to Admin -> Configuration and scroll down to the "CREWS" block.

2. Click on "Predefined Crews"

3. Click 

4. Give the Crew a Name

   • Often the crew chief's last name, but can be any recognizable name

5. Choose the base CrewType for which this crew will normally be used.

6. Optionally, choose additional CrewTypes where you might wish to use this Crew

7. Click Update

8. Click "Close and Reload"

The second step is to add members to the crew

1. For the crew you wish to modify, click 

2. Choose a person for each position

   • This selection obeys Duty qualification settings if you have that function enabled.

   • You can leave positions blank

Repeat for each crew.

To use crews:

1. Enter the assignment function as you normally would
2. Note a "Crew" dropdown just to the right of the "CrewType" box.
   • This will list all of the crews and will indicate how many of the positions on the game would be filled by each crew (e.g., 4 of 6). That number is based on the number of eligible officials as determined by the current assignment filters. You can adjust the filters as needed in the same way you do for individual assigning.
3. Choose a crew by Crew Name.
   • This will fill in the eligible names.
   • You can then change any name or fill in the blanks as desired.
4. Save the assignments as you normally would.

Other:

On the Predefined Crews page, there are a number of reports you can run to find officials not in a crew or a list of officials and what crew they are in.