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RefTown Directory Features

Article ID: 210

Last updated: 02 Mar, 2015

Revision: 1

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Directory of Officials
- Designate officials as eligible to work in specific zone, for specific sports, or for specific duties within the crew
- Designate ratings levels for officials per sport to aid in assigning
  - Compare given rating with actual assignments including the tools to set ratings based on past assignments
- Designate officials into pre-determined crews
- Designate officials membership levels (visible or not visible to other officials)
- Multiple programmable fields for dates, numerical information, yes/no qualifications, or free form text
  - Each field can be independently programmed to be
    - Visible to all officials
    - Visible to individual official
    - Editable by individual officials
    - Minimum requirement for assignment eligibility
- Photos of officials with tools to upload and manage photos
- Export to Excel spreadsheet
- Import new officials from Excel
- Import previously exported lists of officials to update information based on either Reftown ID #'s or alternate ID # (for example, a State ID #)
- Export of official's list for import into QuickBooks as vendors
- Multiple printable directory options
- Flexible controls for multiple contact forms

Organization Board/Committee Directory
- List member officials as part of a board or committee
- Allows for members to contact other members based on their responsibilities

Directory of Schools/Teams/Location/Payors
- Common list to allow a single entry for entities that are used in multiple ways
- Designate locations to be in specific zones
- Designate teams to be in leagues (conferences/districts) and/or levels (classifications)
- Export to Excel spreadsheet
- Import new schools, teams, locations, or payors from Excel
- Import previously exported lists of schools, teams, locations, or payors to update information based on either Reftown ID #'s or alternate ID # (for example, a State ID #)
- Export schools, teams, locations, or payors list for import into QuickBooks as customers
- Multiple printable directory options
- Flexible controls for multiple contact forms

Directory of School/Team Personnel (coaches, athletic directors, etc.)
- Affiliate school/team personnel with one or more schools/teams.
- Affiliate multiple school/team personnel with a school/team
- Export to Excel spreadsheet
- Import new officials from Excel
- Import previously exported lists of officials to update information based on either Reftown ID #'s or alternate ID # (for example, a State ID #)
- Export of official's list for import into QuickBooks as vendors
- Multiple printable directory options
- Flexible controls for multiple contact forms

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