What options are there in selecting recipients for emails?

There is a large set of options for addressing the email to various groups of people affiliated with your organization.

• You are provided with 8 main types of lists from which to select your recipients.
1. Schools and School Contacts
• To All
• By School Level
• By School League
• To school contacts by role
2. Officials
• By member level
• To "unregistered" officials
• those who are not marked as having filled out a registration form since you last reset the registration status—it ignores other officials selections
• To "Inactive" officials
• To officials marked inactive on your roster—it ignores other officials selections
• By Sport (if multiple sports are enabled)
3. Standard Groups
• These are the permissions groups predefined by RefTown: administrators, assignors, evaluators, etc.
4. Custom Groups
• These are the definable by you—you can create custom lists of people you wish to frequently contact as a group
5. Board / Committees
• If you list your Board and/or Committees on the respective pages under Directories, you can conveniently email them here
6. Selected Schools
• You can select one or more individual schools to send the email to
7. Selected School Contacts
• You can select one or more individual school contacts to send the email to
8. Selected Officials
• You can select one or more individual officials to send the email to

• You can, except where noted, select any combination of these items. Each selection under "Officials" ADDS more recipients to the list
• If you select a group and a level, all officials of that group will get the email and all official of the level will also get the email
• You can, except where noted, select any combination of these items. Each selection under "Schools" REDUCES the recipients to the list
• If you select a level and a league, only those of the selected league and level will receive the email
• If you select any of the "All" buttons, it will ignore the subcategories. For example, if you select "All Schools" and also select a school league, it will send to all schools regardless of which league was selected
• Selected Individual Recipients will always receive the email regardless of what other selections are made.
• Groups/Level/League/etc. selections are not impacted by the selection of individual recipients—both selections will receive the email

 A Preview Recipients Option is available to see who will be sent the email before it is sent if it is at all unclear how the selections will be processed.