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SETUP: Games - Response Options

Article ID: 109
Last updated: 16 Jul, 2025
Revision: 6
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Official Responses 

Require New Response on ...

Turn these on or off to control when a previously accepted official must make a new response.

Decline/Turnback Options

Require Same Response for Linked Games If you assign linked games, an official can only accept or decline the entire set.

Disable Online Decline

The ability for an official to decline an assignment is disabled.  To decline, the official must contact the assignor by phone, email, etc.

Number of Reason/Comment Characters Required On Decline

Entering a number other than 0 will require a comment by the official when they decline an assignment.  This comment will be sent to the assignor when the response is submitted.  If you wish to turn this option off, enter 0 on this line and comments will not be required upon decline.  This setting is not applicable if no recipients are specified to receive a response by email.

Mark Unavailable on Decline

If the official declines an assignment and the official's availability shows that official is available, mark the official as unavailable for that day

Turnback Limit (days)

Removes the turnback option this many days before an assignment. If you do not wish to enable turnbacks, put a large number in this box....e.g. 1000.

Set this feature so that an official who declines an assignment does not have to make an acknowledgement when they are removed from that assignment.

Response Deadline Calculation Default 

Enable Response Deadline

Enable this function to track how long an official has to respond to a game assignment

Minimum Days to Accept

Allow an official at least this many days to accept an assignment before considering the offer expired

Maximum Days to Accept

Allow an official no more than this many days to accept an assignment before considering the offer expired

Minimum Days Before Assignment to Accept

Require an official to respond to an assignment at least this many days prior to the game before considering the offer expired

Report Near Deadline Days Enabled a report on the game management page showing any unaccepted assignments nearing the deadline.
When a deadline has passed without an official accepting the assignment, automatically remove that official from the assignment. This is done overnight (early morning around 2 AM Pacific time) on the day after the expiration date.

Send Responses To...  

Note: If neither of these is selected, responses go only to those listed under Always Send Responses to...

Send Response To All Assignors In Submitted Batch

 Send entire response to all assignors with a game in this submission

Send Response Only To Actual Assignor

Send response to actual assignors with only the games they've assigned. If this is not selected, responses go only to those selected as explicit recipients on the notice recipients page

Other ... 

Disable the general comment box.

Send Accept/Decline notices only when additional comments are entered.

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SETUP: Games - Assignment Options       SETUP: Games - School Options


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